Enquiry Sorter
RecipeReply to quote requests faster and ask for the details you’re missing
Find missing job details, suggest priority and prepare a reply for you to check.
- What’s needed:
- Gmail
- Build with:
- Grok BotMuseGemini SparkOpenAI Dots
Agent platform
OpenAI Dots for small business: what they do and recipes to try
A dot is an always-on agent in ChatGPT. It runs in the cloud on its own computer and browser, so it keeps working when your computer is off. You give it an ongoing responsibility, connect plugins such as Gmail, Google Drive and Slack, and it follows up, asks for decisions and can run recurring tasks.
Last checked: · Sources
Who can use it
- ChatGPT Pro 100, Pro 200 or Pro 500
- Business Premium and Enterprise rolling out
- Over 18; not in the EEA, UK or Switzerland on Pro
- ChatGPT desktop app, mobile app or browser
- No mobile web
What OpenAI Dots can do
Ongoing responsibilities
Describe the work you want tracked and the sources to use. Your dot keeps working between conversations and asks you for decisions.
Example: Track quotes that got no reply and suggest follow-ups.
Recurring tasks
Describe a schedule in the conversation with a time zone and an end date. Your dot saves it, and you can review or cancel it under Scheduled.
Example: Each weekday at 9:00, sort my inbox and draft replies.
Plugins and a cloud computer
Your dot uses the plugins you installed, such as Gmail, Google Drive and Slack, with your existing permissions, plus a browser on its own cloud computer.
Example: Read this week's project channel and emails and draft a status brief.
Recipes built with OpenAI Dots
Each recipe shows what you provide, what you get, and a setup prompt to copy into OpenAI Dots. Examples are illustrative, not recorded results.
Sales & CRM
4 recipes
Quote Chaser
RecipeFollow up on quotes that got no reply
Find quotes and proposals you sent that got no reply, with a suggested follow-up for you to send.
- What’s needed:
- Gmail
- Build with:
- Gemini SparkGrok BotOpenAI DotsMuse
Call Follow-Up Writer
RecipeWrite the follow-up email, CRM update and tasks after every sales call
Paste your call notes or transcript, or let Claude read the deal in HubSpot, and get a recap email that promises only what was agreed, CRM changes you approve and a task list with owners and dates.
- What’s needed:
- HubSpotTranscriptYour rulesDocuments
- Build with:
- Claude appChatGPT WorkClaude CoworkGrok BotOpenAI DotsMuse
Prospect Scout
RecipeResearch a prospect before a sales call
Build a short, sourced brief on a named company from public pages and your own account notes, then prepare five neutral questions and an opener for the call.
- What’s needed:
- Google CalendarWebsiteNotesYour rules
- Build with:
- ChatGPT WorkClaude CoworkGrok BotOpenAI DotsMuse
Operations & Admin
4 recipesMeeting Action Keeper
RecipeKeep agreed meeting actions in one review list
Compare new meeting notes with an accepted action list and draft traceable updates for review.
- What’s needed:
- Google DriveGoogle SheetsNotesYour rules
- Build with:
- ChatGPT WorkGemini SparkGrok BotOpenAI DotsMuse
Renewal Reviewer
RecipePrepare a supplier renewal review
Compare supplied renewal summaries and notices, then prepare owner questions before a renewal decision.
- What’s needed:
- Google DriveGmailDocuments
- Build with:
- ChatGPT WorkGrok BotOpenAI DotsMuse
Deadline Spotter
RecipeFind deadlines buried in your emails and put them on your calendar
Paste client and supplier emails and get every explicit deadline with its date, time zone, source and quote, questions for vague timing, and a calendar file you can import after checking each entry.
- What’s needed:
- GmailYour rulesNotes
- Build with:
- ChatGPT WorkGemini SparkGrok BotOpenAI DotsMuse
Inbox Sorter
RecipeSort your inbox every morning and draft replies in your voice
Every morning, get a short list of the emails that need you, the promises you made and who still owes you an answer, with reply drafts that sound like you. Nothing is sent.
- What’s needed:
- GmailYour rules
- Build with:
- ChatGPT WorkGemini Sparkn8nGrok BotOpenAI DotsMuse
Finance & Accounting
2 recipesReceipt Hunter
RecipePrepare a clear list of missing receipts
Compare transaction rows with a document index and prepare a precise request list for your accountant or client.
- What’s needed:
- Google SheetsGmailGoogle DriveSpreadsheet
- Build with:
- ChatGPT WorkGemini SparkGrok BotOpenAI DotsMuse
Subscription Auditor
RecipeFind every subscription and recurring bill you’re paying
Turn a card or bank statement export, and optionally your receipt emails, into one list of recurring charges with price changes, duplicates, ending trials and annual renewals flagged for you to check.
- What’s needed:
- GmailSpreadsheetNotes
- Build with:
- ChatGPT WorkGemini SparkGrok BotOpenAI DotsMuse
Projects & Product
1 recipeWeekly Status Writer
RecipeWrite my weekly project update from Slack, email and the board
Turn the week’s raw updates from Slack, email and the board into a short status brief with a decisions-needed section, keeping the same facts, risks and unknowns.
- What’s needed:
- Google DriveGmailSlackYour rules
- Build with:
- ChatGPT WorkGemini SparkGrok BotOpenAI DotsMuse
Set up your first OpenAI Dots task
- Check that you qualify: ChatGPT Pro 100, Pro 200 or Pro 500 outside the EEA, UK and Switzerland, or Business Premium or Enterprise as dots roll out.
- Open dots in the ChatGPT desktop app, mobile app or a desktop browser and follow the introduction to name your dot.
- Open the Plugins tab and install only the plugins your task needs, such as Gmail. Set their permissions so your dot can read without sending.
- Pick a recipe below, copy its setup prompt and send it to your dot. It confirms the rules before it starts.
- In the desktop app, open your dot's profile: Activity shows tasks and requests for input, and Scheduled shows recurring work.
What to check before you trust it
- Start read-only: ask for lists and draft text in the conversation before you let your dot change anything.
- Test with the recipe's fictional sample before you connect real accounts.
- Add a custom rule in Settings, Personalization, Custom rules so sending and deleting are Ask before taking action or Hand off to you.
- Use Plugin permissions to allow reading without sending or editing.
- Check Scheduled after your dot saves a recurring task, and review each run in Activity: a completed run does not prove the result.
Good to know
- Dots are rolling out gradually; availability, menus, plugins and limits can change.
- The dots docs do not name a Google Calendar plugin or describe monthly schedules.
We have not run these setups ourselves. Recipes are written from public OpenAI Dots documentation, and their examples are illustrative.
OpenAI Dots vs Grok Bot vs Gemini Spark vs ChatGPT Work
| OpenAI Dots | Grok Bot | Gemini Spark | ChatGPT Work | |
|---|---|---|---|---|
| Where it runs | A cloud computer and browser of its own, through ChatGPT on desktop, mobile and the web | A cloud computer for your account, through desktop and mobile apps | Google's cloud, through the Gemini web, mobile and Mac apps | ChatGPT on the web and in the desktop app (local or cloud) |
| Connected apps | Plugins installed for your account, such as Gmail, Google Drive (Docs, Sheets, Slides), Slack and GitHub | Gmail, Google Calendar, Drive, Docs, Sheets, Slides, Slack, Notion, Zoom, SharePoint, 1Password and X | Gmail, Calendar, Drive, Docs, Sheets, Slides, Keep, Tasks and custom apps | Files and plugins such as Google Drive, Slack, Gmail, SharePoint, Salesforce and GitHub |
| Scheduling | Yes: recurring tasks saved from the conversation and listed under Scheduled | Yes: routines on a schedule, up to 50 per Bot, plus event triggers from some account integrations | Yes: set times, Gmail monitors and topic monitors (up to 50 active) | Yes: scheduled tasks, managed in the Scheduled view |
| Plan | ChatGPT Pro 100, Pro 200 or Pro 500; Business Premium and Enterprise rolling out | Paid individual Cursor plan, Cursor Teams, or linked SuperGrok, SuperGrok Plus or SuperGrok Heavy | Google AI Pro or Ultra on a personal Google account | All ChatGPT plans, with plan-based usage limits |
| Countries | Pro: not in the EEA, UK or Switzerland; Business Premium and Enterprise rolling out worldwide | Not listed in the official getting-started guide; check your plan's terms | Not in the EEA, UK, Switzerland or Nigeria | Where ChatGPT is available; some features are limited by region |
Frequently asked questions about OpenAI Dots
Which plans include OpenAI dots?
ChatGPT Pro 100, Pro 200 and Pro 500 for users over 18 outside the European Economic Area, the United Kingdom and Switzerland. Business Premium and Enterprise are rolling out worldwide; on Enterprise an admin turns dots on. Rollout is gradual.
Do conversations with a dot count toward my ChatGPT limits?
No. Conversations with a dot do not count toward ChatGPT usage limits. Tasks it starts or manages in Work or Codex count toward those products' limits.
Does a dot keep working when my computer is off?
Yes. A dot runs on its own cloud computer and browser. Work on a connected personal computer needs that computer online with the ChatGPT app open.
Can a dot send email without asking?
Your plugin permissions and custom rules decide. You can allow reading email without sending, and a custom rule can make your dot ask before or hand off any action. The recipes here tell your dot to prepare drafts, not to send.
How do I stop a dot's work?
Pause stops the current main task. Stop delegated tasks in Activity, and disable or delete recurring tasks in Scheduled. Stopping work does not undo actions already completed.
Sources
Last checked:
- Dots in ChatGPT (opens in a new tab)Checked
- Get started with your dot (opens in a new tab)Checked
- Plugins in ChatGPT (opens in a new tab)Checked
- Connect computers and apps to your dot (opens in a new tab)Checked
- Tasks and memory (opens in a new tab)Checked
- Control your dot (opens in a new tab)Checked
Recipes for other agent platforms
- ChatGPT Work use cases
64 recipes
- Grok Bot use cases
13 recipes
- Muse use cases
12 recipes
- Gemini Spark use cases
10 recipes
- Claude Cowork use cases
6 recipes
- n8n use cases
3 recipes
- Claude Code use cases
1 recipe · 65 skills
- Codex use cases
1 recipe · 65 skills
